UNVEILING ONSTYLE 3.1: Shaping the Future of Medical Writing

From its modest origins as a potent tool, OnStyle has matured into a sophisticated solution, constantly adapting to user requirements. With each renewal, including the latest 3.1 release, our commitment to perfection carries on. The new release showcases a leap forward for our software, introducing a variety of improvements, including four exciting new features designed to elevate user experience and functionality. 

OnStyle 3.1 New Global Features 

1. Read-Only Content Control: OnStyle is now equipped to manage and list all read-only content controlled instances in the document. The first few words of each instance are displayed in the validation results. Depending on the configuration, the correction modules can not only remove the read-only protection, but fix the issue, then reapply the protection. Additionally, it is now possible to filter out read-only issues, so that they don’t take up valuable space in the list of issues. 
2. Link Insertion: Depending on the configuration, a new linking type is introduced that allows plain text insertion, which is called Plain Text. As the name implies, there is no direct connection between the inserted text and the target; the inserted text is static and cannot be updated. 
3. Export Links to Excel Improved: The export links to excel feature has received an update. Now it is possible to select in the preferences whether to exclude or include the TOC in the export. 
4. Partial Style Update: It is now possible to assign document configurations with partial style updates. This feature can be turned on or off in the user preferences. 

OnStyle 3.1 Recently Added Inspections

1. Heading Link not Set:
This inspection simplifies document navigation by reporting instances where a heading is referenced in the text but a link pointing to that heading is omitted from the text. The correction module can insert the missing link automatically. 
2. Heading Hyperlink Target Mismatch 
Internal hyperlinks play a crucial role in document navigation, but mismatches between displayed text and targeted section titles can lead to confusion. This new module finds hyperlinks that point to heading paragraphs and reports those where the hyperlink text does not match the section title. It ensures that hyperlinks pointing to heading paragraphs accurately match the mentioned section titles, facilitating seamless navigation within the document. The two correction modules can either delete or fix the faulty hyperlinks. 
3. Nonbreaking Hyphen Issue 
Proper hyphen usage is critical for document layout, especially to avoid words splitting across separate rows: a common issue of normal hyphens. With the help of this module, OnStyle can find instances in the document where a normal hyphen is used to join words or letters together instead of a nonbreaking hyphen. The correction module can simply replace the normal hyphen with a nonbreaking one, ensuring a polished document layout and readability. 
4. Nonbreaking Space Issue 
Similar to the previous module, Nonbreaking Space Issue enables OnStyle to find instances in the document where instead of nonbreaking spaces, normal spaces were used in numbers and measuring units. Normal spaces could allow the numbers or measuring units to break into separate rows. The correction module replaces the normal space with a nonbreaking space.  
5. Style to Avoid 
The module identifies texts with specific styles then lists them grouped by the styles found. The two available correction modules can either remove the text or convert them to another style. The specific styles for OnStyle to be on the lookout for can be configured in the preferences according to user needs.  
6. External Reference Formatting 
Navigating within your document becomes more intuitive with the improved internal link tool. Enjoy a refreshed user interface that simplifies the creation of links, including the ability to link to specific page numbers. Additionally, we’ve introduced a time-saving option to replace selected text with inserted cross-references, eliminating unnecessary manual steps.

You can download the list of all available checks and fixes from this site.

Old Checks with Enhanced Names 

We have renamed some of our existing inspection modules to enhance their clarity and ease of navigation. In the following section, we will provide a quick recap of their purposes, along with both the old and new titles, making it easier for you to find and understand them. 

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From Comment Available to Comment Present 

The feature, now named Comment Present, streamlines the collaborative document creation process by identifying and listing all comments, addressing potential challenges to readability and document performance. The name change reflects a more accurate representation of its functionality. 

From Cross-Reference Issue to Cross-Reference Broken 

The renamed Cross Reference Broken feature in OnStyle identifies and reports all cross-references lacking a valid target in the document, where an invalid target means an unavailable bookmark, preventing text updates in the field. The name change reflects a more specific representation of the function. 

From Hidden Text Available to Hidden Text Present 

Hidden text, being invisible, may easily go unnoticed in multiple reviews and find its way into the final version; the module identifies and lists all text formatted as Hidden. The new name enhances clarity and easy readability, ensuring a more straightforward representation of its purpose. 

From Hyperlink with no Hyperlink Style to Hyperlink without Hyperlink Style 

The module identifies and lists hyperlinks lacking the recommended hyperlink style in the document, addressing the challenge of locating hyperlinks formatted as normal text. The new name is more precise and clearer, offering a straightforward indication that the identified hyperlinks lack the specified hyperlink style. 

From Special Character to Incorrect Symbol Variant 

This module ensures document consistency by identifying special characters with similar appearances but distinct codes, recommending adherence to the correct character codes for approved symbols to maintain compliance. The new name provides a more specific and accurate representation of the function, emphasizing that the module identifies and addresses special characters with incorrect codes. 

From Watermark Available to Watermark Present 

The module filters out watermark images, as they are not permitted in submission documents. Once again, the renaming enhances clarity by offering a more direct and precise indication that the module identifies the presence of watermarks. 

From Web Link Available to Weblink Present 

The last renamed module identifies external weblinks, regardless of their style, and advises their elimination, emphasizing the potential security risks associated with them. The new name is more direct, offering a clearer indication that the module specifically identifies the presence of weblinks in the document, enhancing precision and readability. This choice reflects a preference for the condensed form weblink as a more streamlined and modern format. 

You can download the list of all available checks and fixes from this site.

Present and Future with OnStyle

Highlighted above are the primary features of OnStyle 3.1, complemented by various behind-the-scenes adjustments and refinements. For further details, feel free to reach out to us via [email protected]. We’re always working to make OnStyle better! Expect more updates that will enhance your experience in the future.  


For a more in-depth understanding, be sure to check out our latest video showcasing the new features of OnStyle:

Stay tuned for more updates and happy writing!


Pictures: Pexels, Marjan Photo by Andrea Piacquadio Pexels, Nataliya Vaitkevich: ‘A Close-Up Shot of Letter Dice on an Open Notebook